How Much Does Airtable Cost?

Last Updated on November 24, 2024
Written by CPA Alec Pow | Content Reviewed by CFA Alexander Popinker

As a versatile workspace for databases, project management, and team collaboration, Airtable offers capabilities beyond basic spreadsheets. But what do these advanced features cost across their pricing plans?

This guide will examine Airtable’s full pricing structure across the Free, Plus, Pro, and Enterprise tiers. We’ll compare plan allowances, analyze annual versus monthly billing options, calculate total costs, and provide expert tips to choose the optimal plan aligned with your budget and needs.

How Much Does Airtable Cost?

Airtable offers a free plan with limited features, while paid plans cost from $10 per user per month billed annually for the Plus plan and go up to custom enterprise pricing. Overall, costs range from free for basic individual use to over $50 per user monthly for organizations requiring maximum features, storage, security, and support.

Airtable offers four core pricing plans, providing graduated functionality for different uses:

Airtable Free

• Designed for individuals and very small teams
• Includes unlimited bases, 1,000 records per base
• 2GB attachment storage per base

Airtable Plus

• Adds more views, records, and features
• Starts at $10 per user/month billed yearly

Airtable Pro

• More security, automation, integrations
• For larger teams with expanded needs
• $20 per user/month when billed annually

Airtable Enterprise

• Customized pricing for big organizations
• Expanded controls, security, and support
• Scales features and capacity as required

According to a discussion on Reddit, the new pricing structure includes a Pro plan that costs approximately $45 per month, which merges features from previous plans. Users have expressed concerns about this increase, especially those who previously paid around $8 per month but are now being pushed into the higher pricing tier due to usage requirements.

Another source, Vendr, outlines the current pricing tiers for Airtable. The free version remains available for basic needs, while the Plus plan is priced at $10 per month. The Pro plan, which offers more advanced features, is available for $20 per month. For larger organizations, the Enterprise plan is customizable based on specific business needs.

A report from SmartSuite notes that the Team plan starts at $20 per user per month, providing advanced features suitable for small to medium-sized businesses. The Business plan offers even more capabilities and is designed for enterprises needing extensive data management tools.

Lastly, an overview on the Airtable Community page discusses how users are adapting to the new pricing model, emphasizing that many are feeling the pinch as they transition from lower-cost plans to higher tiers that may not align with their previous usage patterns. This shift has led some users to reconsider their subscriptions or explore alternative platforms.

Introduction to Airtable

Airtable is a cloud-based platform that combines spreadsheet-style data organization with relational database functionality to provide collaborative workspaces. Teams can create multi-tab bases to visualize information as tables, calendars, galleries, Kanban boards, and more.

Unlike static spreadsheets, Airtable’s flexibility enables interactive interfaces, views, and automation for managing workflows and data collaboratively.

Whether you’re an individual user, growing startup, or large enterprise, analyzing available pricing tiers is the main first step.

Free, Plus, Pro, and Enterprise Plans

Airtable’s core plans differ significantly in their capabilities:

• Records per base – Ranges from 1,000 in Free up to 50,000+ in Enterprise depending on data needs.
• Attachment storage – Expands from 2GB per base up to 5TB for media files and documents.
• Cross-table views – Link and visualize data across bases in Plus and higher plans.
• Advanced collaboration – Options like group messaging and file linking become available in Pro and Enterprise.
• User management – Administrative controls over roles and permissions unlock in Pro and Enterprise plans.
• Automations – The number of automated actions you can run increases with each paid tier.
• API and 3rd-party integrations – Most extensive connectivity and customization capabilities come with Enterprise.

The paid plans lift major limitations around storage, functionality, controls, security, and integrations.

You might also like our articles about the cost of FL Studio, Canva Pro, or Google Drive Storage.

Monthly vs. Annual Accounts

Airtable gives you two main billing cycles to choose from:

Monthly Billing

• More flexibility since you can cancel or change plans anytime
• No long-term annual commitment required
• Costs approximately 20% more than annual plans

Annual Billing

• Prepaying for 12 months upfront secures the lowest rates
• Big cost savings compared to paying monthly
• Locked into yearly contract to maintain discounted rate

Annual billing yields the best deal for established teams with predictable needs. Monthly works well for testing or fluctuating usage.

Available Discounts on Airtable Pricing

Airtable offers special discounted plan rates for:

• Nonprofits – 15% off Pro and Team plans, eligibility requirements apply.
• Education – Free Airtable for Education plan with allowances based on number of students enrolled.
• Enterprise teams – Volume discounts available for large organizations with 500+ users.

Check their website for qualification details to maximize savings where available. Teachers and students should also look into the Airtable EDU free program.

Additional Cost Factors

Aside from the base monthly or annual plan fees, watch out for:

• Overage charges – If you exceed storage limits, record allowances, or automation caps per your tier, overage fees apply.
• Add-on fees – Extra capabilities like premium connectors, Single Sign-on (SSO), or priority support may incur fees.
• Plan upgrade costs – Switching to higher-tier plans incurs a one-time upgrade charge.

Monitoring usage helps avoid surprise overages. Add-ons provide additional features for incremental fees.

Airtable vs Top Alternatives

How does Airtable’s pricing and functionality compare with other top digital workspace platforms?

Trello focuses heavily on Kanban-style boards for project visualization. Airtable offers richer database building and relationships.

Notion aims to be an all-in-one editable wiki-style workspace. Airtable has more powerful, customizable data modeling and views.

Smartsheet specializes in enterprise-grade project tracking and Gantt charts. Airtable enables more dynamic information interfaces tailored to each use case.

Each platform takes a slightly different approach that serves certain needs better than others.

Expert Recommendations

When selecting an Airtable plan, consider factors like:

• Team size – Small groups may start with Free. Bigger teams require Pro or Enterprise plans.
• Expected data volumes – Anticipated number of records, attachments, and storage needs.
• Growth trajectory – Will usage grow over the next year requiring upgrading? Start higher.
• Trial testing – Take advantage of free trials to validate the right tier before committing.
• Budget flexibility – Annual billing offers big savings but requires a 12-month commitment.

Matching team growth, data, and budgets to the appropriate plan prevents overspending.

Flexible Pricing Structure

Airtable’s pricing tiers and billing cycles make their platform highly scalable:

• Generous Free version to meet basic individual and trial needs
• Plus and Pro plans with incremental upgrades to add more features as required
• Enterprise pricing supporting unlimited data capacity and user growth
• Switchable monthly or annual payments matching fluctuating business needs

This combination enables aligning any team size, growth stage, and budgets to the ideal Airtable plan fit.

Airtable Pricing Expert Insights

We asked Airtable power users to share advice on choosing the right plan:

“If you only need basic tables and calendars for individuals or very small teams, stick with the free plan. But expect limitations on features, storage, and records.” – Jessica T., Freelance Designer

“For small businesses, carefully evaluate if the Pro plan provides the right features and capacity needed from the start versus quickly outgrowing Plus.” – Andrew S., Digital Agency Owner

“For larger enterprises, keep in mind custom Enterprise pricing can scale up or down flexibly as needs change more than preset tiers.” – David L., IT Manager

Their insights can help you select the ideal plan aligned with current and future anticipated usage.

Final Words

With four tiered plans plus flexible monthly or annual billing, Airtable offers a pricing structure scaled for diverse individual, small business, and enterprise needs. By closely evaluating team size, feature requirements, growth projections, and budget, you can select the ideal Airtable plan to maximize value. Proper testing via free trials plus monitoring usage helps optimize your investment in this powerful platform. With robust and customizable workspaces, Airtable can become a versatile data hub for any organization or use case with the right plan match.

Answers to Common Questions

What are the free limits of Airtable?

The Free plan allows unlimited bases, 1,000 records per base, and 2GB of attachments storage per base. Paid plans lift these restrictions incrementally.

Does Airtable charge per workspace?

Airtable pricing is exclusively per user per month. You can create unlimited workspaces and bases without incurring additional fees.

Does Airtable charge for read-only access?

Guests with read-only access are included for free with all Airtable plans. You only pay for active Contributors who can edit and create content.