How Much Does Stage Rental Cost?

Last Updated on March 14, 2024
Written by CPA Alec Pow | Content Reviewed by CFA Alexander Popinker

For concerts, corporate events, festivals, conferences, and other productions, having the right stage setup can make or break the experience for both performers and guests.

But with such a wide variety of portable, modular, and custom stage options now available for rental, how do you accurately estimate costs and choose the best staging solution tailored to your event’s unique needs and budget?

In this guide, we’ll break down the typical components included in stage rental pricing, the estimated price ranges for different staging types and scales, the rental cost factors to account for, additional fees to anticipate, tips for getting the best deals from suppliers, and the right questions to ask when comparing quotes and securing the perfect platform. Let’s explore stage rental costs in detail!

How Much Does Stage Rental Cost?

Typically for a multi-day event, stage rental costs can range from $500-$5,000 per event for smaller productions up to $15,000-$50,000+ for lavish custom staging at major multi-day events.

While precise stage rental costs vary based on numerous details, the average pricing ranges are:

• For small portable modular stages – Approximately $500 – $2,000
• For medium-sized modular staging – Approximately $2,000 – $10,000
• For large-scale custom stages – Approximately $10,000 – $50,000+

Naturally, major multi-day festivals with semi-permanent infrastructure will sit at the top end of these rental fee ranges, while single-day corporate seminars or concerts only requiring basic staging will come in at lower price points. But this gives a general idea of cost by stage size and complexity.

Stages on Peerspace typically cost between $100 to $350 per hour.

24-inch-high stage rentals from SJ Party Rentals start at $500, but prices are subject to change and additional fees may apply.

Portable stage rentals from Rent For Event range from $300 to $400 per day, depending on the type of stage. For example, a Portable stage rental kit 24′ x 16′ – With Backdrop costs $1,250.

At Pro AV Rentals steel platform portable stage rentals are priced at $110 per day, but prices may vary for different sizes and configurations. Here, a Stagemobil XL 27×20 Mobile Stage Trailer has a pricing starting at $3,300.

What Does Stage Rental Include?

A standard stage rental pricing quote will generally include:

• The structural stage elements themselves like decks, railings, skirting, stairs, and overhead truss
• Complete delivery to the event venue location
• All required setup and installation before the event kicks off
• Added stage features like modular platform extensions, lighting rigs, draping, and audio equipment
• Any necessary stage enhancements like handicap accessibility provisions
• Complete dismantling and removal from the venue afterward

Some staging companies may also offer additional lighting, sound systems, and even supplemental labor for stage management and operation available for an extra fee if desired. Be sure to clarify exactly what’s included upfront when comparing quotes.

Factors Influencing Stage Rental Cost

Some of the primary details that affect overall event stage rental pricing include:

• The total square footage size and scope of the stage platform needed
• Whether basic portable, larger modular, or fully custom stage construction is required
• If the event is indoor or outdoor, which changes material durability needs
• The duration of the rental period – longer events usually qualify for bulk discounts
• Location factors like accessibility which drive delivery and labor costs
• Incorporated lighting, audio-visual, and sound equipment additions
• If additional staging features like railings, ramps, and scenic elements are requested

Weighing considerations such as these will ultimately determine accurate pricing for a given event’s unique stage rental needs.

You might also like our articles about the cost of a Quinceanera, live band, or a DJ for a wedding.

Types of Stages and Recommended Uses

Portable Stage Rentals

• Compact and quick to set up on nearly any terrain
• Best for smaller events and audiences under 500
• Approximately $1,000-$3,000 daily rental fee

Modular Stage Rentals

• Customizable using interconnectable decks and stairs
• Scalable for concerts, business events, festivals
• Approximately $3,000-$15,000 daily rental fee

Custom Stage Rentals

• Permanent multi-level designs tailored to the venue
• For major multi-day productions and festivals
• Approximately $15,000-$50,000+ daily rental fee

Carefully match the stage specifications and scale to the expected event attendance and venue itself to allow comfort for both audiences and performers.

Cost Factors to Anticipate

Beyond the base stage rental rate itself, also account for additional expenses like:

• Delivery and setup– $500 – $5,000+ depending on location
• Any necessary stage lighting or A/V equipment rentals – $1,000-$10,000 per day
• Mandatory liability insurance policies for large public events – $500 – $5,000
• Local permits for public gatherings and outdoor stage use – $250 – $1,500+
• Safety features– Optional stage enhancements like railings, video screens, special effects – $1,000+

Avoid monetary surprises by getting all ancillary fees included in initial stage rental quotes upfront for accurate budgeting.

Tips for Getting the Best Stage Rental Deal

Strategies to reduce costs include:

• Getting quotes for the same stage specs from at least 3 different rental suppliers for comparison
• Booking and confirming your stage rental many months in advance to get the best rates
• Asking your provider about package deals, loyalty discounts, or recommended vendors
• Carefully evaluating your true needs – don’t overspend on more stage than required
• Choosing modular construction instead of elaborate custom staging if it still fits the bill
• Negotiating longer rental periods to qualify for reduced daily stage fees

With some savvy planning, you can secure great staging that impresses guests while fitting your budget.

Final Words

From small productions to major festivals, securing the right stage has a huge impact. With rental costs starting around $500 but potentially reaching $50,000+ for impressive custom stages, carefully factoring in size, features, and duration while comparing quotes allows event planners and organizers to make informed budgeting decisions. The platform that showcases outstanding performances should stand on a foundation of smart staging choices and negotiation strategies.

Frequently Asked Questions

What is the average height of a stage?

The average stage platform height is generally 24-48 inches tall to provide acceptable visibility sightlines. However, larger festival stages may need to be 5-8 feet tall or more to better accommodate substantial crowds. Outdoor venues will typically use taller stages over 4 feet to enable visibility.

At what height do you need handrails on a stage?

In most locations, building codes require stage platforms exceeding roughly 48 inches in overall working height to have perimeter guard rails and edge protection installed in order to prevent falls and minimize injuries. Always verify your specific area’s construction regulations for the exact railing requirements.

What is a good size for a stage?

For a standard band including guitars, bass, keyboard, drums, and a lead singer, a minimum stage footprint of approximately 12 feet deep by 24 feet wide is usually suitable. Larger bands with more elaborate sets and rigging may require a stage area up to 20 feet deep by 40 feet wide.

How big of a stage for a full 50–100-piece orchestra or symphony performance?

To comfortably fit a full ensemble of 75-125 musicians and their instruments, an ample stage size minimum of approximately 40 feet deep by 60 feet wide is typically needed for most orchestral performances.

Additionally, larger multi-level tiered stage seating may also be required for improved sightlines and viewing. Consult directly with the ensemble on their ideal stage specifications before booking.