Stage Rental Cost

Last Updated on December 27, 2023
Written by CPA Alec Pow | Content Reviewed by Certified CFA CFA Alexander Popinker

If you are preparing to run a bigger event, concert, or party, you might be thinking about installing a stage for your visitors.

With that many guests, it might be tough for those in the back to see what is going on. With a stage, the entertainment will be at least 5 feet high, permitting everybody to see everything.

Just how much does it cost to rent a stage?

The expense of renting a mobile/portable stage will depend upon your geographical area, the size of the stage, if any extra equipment is required, the rental business, and for how long the stage is needed. Usually, you should be prepared for expenses situated anywhere between $600 and as much as $4,000 per day for a full stage setup. This is the rate for the stage alone and will not consist of any extra equipment or tools such as the stereo system or skirting. Check out the extra expenses listed below to see what you might have to plan ahead for.

You might also like our articles about the cost of a Quinceanera, bachelorette party, or a DJ for a wedding.

We got a couple of quotes from stage rental businesses in the United States and added them to the table below:

KEEP IN MIND: These rates can be higher if you were to add skirting, carpets, raise the height, and/or require any extra devices as already mentioned before.

According to Roadwayevents, a stage rental can vary anywhere from $2,100 to $4,500. A portable stage with a roofing system and lights will cost $2,100, while a mobile stage (with 34.5 x 27.5 roofing) will cost $4,500 to rent.

Stage rental summary

The quotes discussed above will usually include the shipment, full setup, and takedown.

A portable stage, depending upon your needs, can come with roofing with lights, a packing ramp, stairs, safety railings, roofing, background, and skirting. This will all differ depending upon the contractor, so make sure to ask about the additions ahead of time.

A normal setup can take one to 3 hours depending upon the size.

Some stage rental businesses might include shipment, set-up, and takedown expenses in the rental expense. Remember to ask about the terms for stage rental for additional information.

What are the additional expenses?

Shipment, setup and pickup might be additional fees if the business needs to travel beyond its radius. For those who do charge shipment costs, most are going to charge $1 to $2 per mile.

Extra expenses might apply if you will have to employ service technicians, operators, stagehands, drivers, and/or assistants to set-up and take apart the stage after the event.

Instrument platforms typically provided together with a portable stage, can cost approximately $200 to $400 each, depending upon the height.

A canopy to secure the stage from the outside elements, if not added to the setup expenses, might cost another $400 to $650, depending upon its size.

Lighting can cost around $5 to $175.

Mixers can cost around $20 to $250.

Microphones will cost $5 to $50.

Speakers, depending upon the size, can be rented for $20 to $150 each.

A full DJ and Karaoke system setup can be rented for about $150 to $175.

Every day the stage rental will have to be extended, the expenses can increase by more than $250 to $500 daily depending upon the business policy.

Increasing the stage size can mean an extra $500 to $1,000.

A scaffold utilized to show a banner can cost $500 to $1,500.

A generator to power lights where there is no power can cost $150 to $300 each day.

Concert Stage RentalVarious surface areas can add to the cost. For instance, grass can add an extra $0.50 per square foot while brick can amount to $1 per square foot.

Some businesses might not include the skirting, the product that is hung off the side of the stage to conceal all of the devices and frame below.

You might also want to rent stairs to get up and down the stage, in addition to rails around the sides in case the stage is too high.

You might need to have some kind of license to build an outside stage, even if it is just for a short period of time. Talk to your city officials to get more details.

If you want to work with a DJ for the occasion so that you do not need to fret about the music, this will be an extra expense.

If you do not know much about sound devices, you might need to consider employing a sound service technician for the occasion.

How can you save some money?

You can save a good deal of money by making the most of a stage rental service that would already consist of setup, taking apart, and shipment or pick up expenses. You should try to get as much as you can in the initial quote as there can be lots of surprise fees when everything is signed.

Try to book as early as possible. The earlier you book, the more you might possibly save.

Sometimes, it might be less expensive to employ your own labor instead of utilizing the stage rental service. Make sure to compare the quotes of getting just the devices compared to having everything set up for you. If it’s less expensive to employ workers, then it might be something to think about.

Alec Pow
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